Document Management System

Document management software is a centralized tool that allows businesses to capture and manage scanned paper documents and multi-format digital documents. It is a comprehensive system that focuses on the optimum usage of structured data such as Word files, PDF files, Excels, PowerPoints, and other documents with defined data formats. This enables knowledge workers to efficiently utilize documents across the organization, boosting productivity.

Digitization offers the perfect solution for enhancing your productivity. Document Management System has been designed exclusively for Document Processing and Digitization that gives you easy-to-manage, an integrated and configurable system to manage all your products centrally. You can automate the flow of business information and documents with ESUOR Document Management System.

What are the Benefits of Implementing a Document Management System?

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Access Control

Share documents, folders, sections or even the whole account with different permissions (Previewer, Viewer, Upload-only) to anyone you like.

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Powerful Search With OCR

Our cloud-based document management system includes a robust live-search feature that enables you to search documents not just by file name and metadata, such as keywords, but also by the files' actual content, owing to optical character recognition (OCR) technology. Document images and scans, as well as PDF and Docx files, are now fully searchable!

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Approval Workflow & Automated Retention

Does an invoice, vacation application or another document need to be approved by one or several people before the next step? Not a problem! Invite people to approve and add their comments. In fixed order or all at once. It's never been easier to get and track approvals! Learn more about Approval Workflow!

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Document Numbering, Notifications & Audit Trails

Use automated document tagging based on the defined schemes. You may decide how frequently to set up and get automatic notifications for changes in documents or folders. While an audit is being conducted, every user's action is recorded for accountability.

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Custom Metadata & File Linking

Add tags, notes, date and due date to help organise your documents. You can also link files to create relations between documents in different folder structures.

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File Versions

You can upload a new version of a document and preserve the existing metadata and all earlier versions of the file -- which are always easily recoverable with just one click!

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Reminders

Whenever you need a notification at a certain date and time, just set up a reminder! You can add as many reminders as you like and choose a different e-mail address for notification on each of them.

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Import Documents Over E-mail

Every folder has a dedicated e-mail address. Just send/forward an e-mail to that address and the attached file will end up in chosen folder with sender, subject and content info intact. It couldn't be any simpler, and it's perfect to store documents on the go or for sending them into your DMS from a scanner.

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Mobile Friendly DMS

Your documents in the online document management system are accessible to you from every PC, Mac, tablet or smartphone with an internet connection. All over the world.

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Safe & Secure

In the DMS, your document will remain safe and secure.

Features

Centralized storage

Cloud-based centralized repository makes it easier for organizations to digitally store documents in standardized file structures and formats. Allows easy management, access, and retrieval of documents as and when required.

Indexing

A DMS software enables assigning of metadata to documents for easy storage and retrieval.

Approval Workflows

DMS provides the ability to route documents from one person to another through inbuilt workflow capabilities for quick approvals and reviews.

Security and access control

A DMS provides an extra layer of control through granular access to documents. Stringent security policies and role-based access control prevents unauthorized users from accessing sensitive documents.

Easy search and retrieval

Electronic DMS allows easy search and retrieval of documents through intuitive search capabilities.

Disaster recovery

Any good DMS will have a disaster recovery plan. Digitally archived paper documents are protected from any disasters. Documents stored in a DMS cannot be lost or misfiled and can be easily located with cross-indexing.

Version control and auditable

This enables users to keep track of changes that are being made to documents and leaves audit trails, permitting the reconstruction of actions taken on documents by individuals.